Posts Taged processes

7 Ways to Simplify Your Business

For most business owners, the day starts out with a simple goal: get things done. From that point, though, things tend to go downhill. There are phone calls, emails, meetings, clamouring clients, upset staff members – everyone needs a slice of your time. By the end of the day that strategic planning session you had scheduled has been pushed completely off your calendar.

If you’re tired of spending your day problem-solving instead of business-building, you need to simplify. Here are seven ways to do it.

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Three Tips for a Strong, Stable Cash Flow

Cash flow, simply put, is “cash in verses cash out”. The importance of strong cash flow planning is linked to the liquidity of your business – the liquidity of the business is dictated by its cash flow.

Every business needs cash for the everyday running of the business. Cash flow can be effected by both credit sales and the purchase of assets like machinery or buildings.

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Four More Time Management Tips for Accountants

As an Accountant, take a moment to think about the problems you solve every day: the thorny tax issue, the holes in the accounts, the judgment call. And yes, other professionals solve problems too. But I’ll wager that the sheer depth, breadth and variety that Accountants encounter takes some beating.

Forget Jim: The Accountant I’ll fix it!

Problems are to the mind what exercise is to the muscles, they toughen and make strong.


And what a transferable skill! Think about it. Problem solving per se is a highly marketable competency.

Wikipedia refers to “problem solving” as follows: ‘considered the most complex of all intellectual functions, problem solving has been defined as higher-order cognitive process that requires the modulation and control of more routine or fundamental skills’.

Let’s un-pack this problem solving talent; what does it actually mean in practice?


  • To Be:

    systematic, organized, methodical, intellectually dexterous, adaptable, resourceful, objective.


  • To Do:

    planning, analysis, practical knowledge, application, prioritization, conflict resolution, assessment, implementation, resolution, surmount obstacles, evaluate, make decisions, use judgment.


And so, with a toolchest of problem solving skills and techniques at your disposal, when you mix in a just a few of the qualities below, your C.V, will take you a a long, long way!

Sharpening the saw

So let’s take this inherent strength and make it even stronger. Here’s how:

  1. Leverage your preferred operating style.

    Are you a visual, auditory or kinaesthetic thinker? Take the test on the website: Once you’ve identified your preference, exploit it, seeking new modes working (graphical, audio, applied tools). Merely raising conscious awareness of your style will capitalize on your natural resources, further unlock your potential and achieve synergy.

  2. Systemise your approach.

    Figure out your problem-solving processes, pin them down and avoid getting stuck in a circle of solving the same problem over and over again. Not only does this save time, but it boosts performance in unfamiliar or ambiguous situations. And reduces stress.

  3. Engage the right brain.

    Add a soupcon of creativity. Beware of pernicious ‘left brain accountant’ labelling. Mental skills are actually evenly distributed throughout the cerebral cortex and we the potential to develop all our skills. ‘Left or Right brain dominant’ just means you have not yet developed your full skill set. You are sitting on untapped resources.

  4. Work your human resources – smarter.

    Your team, your (life) partner, your kids, your non-accountant mates. Team work means – even more – synergy! New perspectives are invaluable – that’s what coaching is all about. And just moving thoughts to words can unlock conundrums.


So there you have it. Celebrate and promote your precious problem solving assets. Then hone them to perfection.

And the final words of inspiration from Duke Ellington: “a problem is a chance for you to do your best“.

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Five Tips for Increasing Team Productivity

You’ve assembled your dream team and now you want to get the best out of them. How do you maximise the productivity of your workers? Here are 8 tips that will improve team productivity.

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Three Tips For Having Even Cash Flow In Your Business

Being a business coach I get to see businesses in all sorts of situations – challenged with time management & productivity problems, struggling to build a great team and difficulties with even cash flow.

In my experience as a business coach, the one major stumbling block to growth and getting your business to the next level are problems associated with cashflow… and how to avoid them.

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How to Deal with a Cash Flow Shortage in Your Business

Entrepreneurs are known to be both financial extravagant and spendthrift in equal measure depending upon circumstances. They are keen to watch outgoings wherever possible, but will splash around money when it comes to advertising and marketing.

How to Deal with a Cash Flow Shortage in Your Business
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8 Essential Management Skills Every Business Owner Must Have!

Business success requires the kind of leader who can be a source of constant inspiration and motivation to their team or employees. This inspires them to attain quality and excellence in their performance.  A business consultant or the right business coach Melbourne can help you achieve these 8 essential management skills in order to create a quality team at work.

8 Essential Management Skills Every Business Owner Must Have!
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The Problem with Strategic Planning

One of the biggest problems with Strategic Planning and Small Businesses is that the plan never gets actioned. So much time and effort is put into coming up with the Strategic Plan that fatigue sets in and the momentum required to keep the ball rolling tends to dwindle to nothing.

When the convictions and visions of the people who have architected the plan are unable to carry it forward into the action stage it is left for others in the organisation to move it forward. This is when the serious fall-out hits the fan.

  • Project and resource managers begin to fight over resources, which leads to bottlenecks that cause too much work in some areas and leave others idle.
  • Without a driver for the plan, project priorities begin to frequently change so resources get reassigned leaving nothing to work with.
  • The chain of authority becomes confused and conflicting management instructions on the approval and release of projects causes chaos.
  • Projects are released as soon as approved by a senior manager, irrespective of the availability of the resources to do the work causing stress and friction amongst team members.
  • The length of time it takes to implement change actually becomes longer as the uncertainty over authority and process begins to unravel.
  • Without a guardian for the plan, even if a strategic idea is implemented, it may not achieve major or expected improvement because it hasn’t been thoughtfully vetted.
  • Sometimes in the haste to implement the documentation requirements go out the window and results in projects that have no relationship to the goals or strategic plan for the business.
  • Employee and management turnover increases as empires and kingdoms are formed within the organisation to help people cope with the uncertainty and lack of boundaries, systems or processes.

The Missing Pieces That Make a Strategic Plan Work

  1. If the strategic plan is presented as a list of ideas or initiatives it can be difficult for diverse stakeholders to understand the plan in a unified way. This leads to communication breakdowns and activity stalemates as people attempt to re-establish a common understanding of what everyone is supposed to be working towards.
  2. A strategic plan that hasn’t factored in ways to validate if the proposed initiatives will be able to meet the organisation’s goals can create business wide busy-ness that fails to manifest in growth, profitability or the achieving of any of the business goals the plan is intended to achieve.
  3. Having a strategic plan that is purely a list of ideas without any form of prioritisation or recommended sequence in which to approach individual tasks or projects, is a budget blow out waiting to happen. Without any guidance on a timeline, people are left to assume their own milestones and deadlines, which can be anything from everything needs to get done simultaneously to we’ll wait until someone asks for it. Neither is particularly helpful.

It’s not enough to have a Strategic Plan you need to actually do something with it and that means clearly communicating it to your team and giving them the information they need so that they can put it into action in an orderly fashion. Having metrics and timelines and putting in systems, processes and levels of authority and accountability will make things run smoothly as you get where you want to be going.

If your business doesn’t currently have a Strategic Plan or is falling apart whilst attempting to implement one you need to call in a business coach or business consultant who can help you get it together. In Melbourne, David Guest is able to help business owners, executives and entrepreneurs get a handle on their Strategic Plan so that it’s put into action.

The sooner you get a Strategic Plan the sooner your business and team will be able to help you build your vision and take your business where you want to go.

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